Complete Accounting

Business Tested, CPA Approved

We often get asked if BizAutomation connects to QuickBooks or some other accounting system, to which we respond “You don’t need to”.

BizAutomation accounting is a full featured, secure, GAAP compliant, and reliable accounting system. Lots of businesses and their CPAs, Accountants, and Bookkeepers reliably run their financials on it, so you can feel secure in the fact that your books will be in good hands.

Invoicing | Accounts Receivables (A/R)

Inefficient receivables account for 25% of business failures and most A/R systems are passive accomplices. That’s why BizAutomation A/R doesn’t just sit there, it actually does something about it. Here’s how:

Invoicing

Fully or Partially invoice orders:

Based on release date, quantity, and other criteria.
Use percentage of invoice, units per line item, and/or line items per order.
See quick reference invoice report from the main order list.
Create multiple invoice templates - Can default to multiple entities, to represent your various brands and/or business entities.
Auto-create invoices - Based on your specific triggers and workflow rules, preventing human error, and wasted time that can be used for more productive purposes.
Batch Fulfillment Invoicing - Automates Invoice building so that when product is fulfilled and packing slips are generated, invoice mirror packing slips with matching values.
Invoice Broadcasting - Automatically invoice customers using custom email template and workflow rules. Broadcast invoices out when products ship using batch sales fulfillment. Messages are added to the order correspondence history creating an audit trail.

Accounts Receivables (A/R)

A/R aging plots current and past due amounts into 1-30, 60-90, and 90+ buckets, across selectable due date periods, which the ability to look back in time to previous A/R periods.
View A/R history based on date range selection.
Drill down into transaction sources (Sales Orders & Invoices) from A/R report.
Receive payments from A/R, or enable the ability to receive payments while creating a new sales order, or from the invoice itself which can be handy if your organization leverages its sales department in the A/R process (perhaps as a result of a commission rule such as when sales people earn commission based on paid invoices).
Enable parent organizations to pay on behalf of their subsidiary organizations.

Collections Management

Flexible credit-hold workflows

Set number of days past due before credit hold is automatically turned on.
Set order status choice when customer goes on credit hold.
Automatically disable the ability to ship orders.

Collections Reporting

See past amounts by days late.
Find out when your A/R department last sent out a request for payment within past due aging.
Filter not just by follow-up date, but amounts due, customers, and much more.

Dunning Automation

Automate A/P outreach based on thresholds, custom schedules, and custom business criteria.
Works hand in hand with automated credit-hold formulas.

Bills | Accounts Payables (A/P)

Any A/P software can handle basic payables, but few can efficiently reconcile what your business actually receives relative to procurement agreements to net actual cost savings.

Expense & Bill Management

Expenses - Employees can enter expenses, including reimbursable expenses manually or from attachments in email, using OCR and AI automation.

Vendor Invoices & Bills:

Standard Workflows - Bills can be created as stand alone expenses (e.g. utilities, food, and other minor expenses) or to pay vendors when products and services are received. Bills are automatically added when inventory items within purchase orders are received and putaway, which then increases the A/P aging report.
Advanced Workflows - Using our optional add-on, you can trigger the generation of a bill, not based on when product is received and put-away which is available with our standard workflow, but after the vendor invoice is processed. Using AI and OCR technology, BizAutomation can analyze vendor invoice PDFs, Images, etc.. and compare their content to the corresponding PO to validate cost, quality control, and other line item integrity processes, as a condition for automatically issuing of the bill (which then increases the A/P aging report). The end result will be countless man hours saved, and a significant reduction in human error. Once a Bill is issued and validated, auto-bill pay via ACH transfer can also be implemented.

Accounts Payables (A/P)

See current and past due amounts from columns separating aging buckets, including 1-30, 60-90, and 90+ range, across selectable due date periods.
View A/P history based on date range selection.
Drill down into transaction sources (Purchase Orders & Bills) from A/P report.

Flexible Chart of Accounts (COA)

Define parent and sub-accounts, which are placed in an easy to use hierarchical structure. See important registries directly from each account, such as balance summary by organization G/L & Monthly summaries.
Tax Management
- Set tax tables based on City, State, or Zip Codes.
- Connect to tax calculation services (Tax Jar).
- Make customers and items tax exempt.
Multi-Currency (FIAT & Crypto)

Increase your international business with BizAutomation’s multi-currency capabilities, including support for gains and losses, and foreign currency conversion relative to your base.
Business Unit Segmentation

Also known as "Use class tracking to segment transactions by business entity, department, or custom defined classes". Use it to segment transactions by business entity, department, or custom defined class.
Core Capabilities
- Flexible Journal Entries
- Bank Reconciliation
- Financial Audit Trails
- Deferred Payments
- Variable Profit Margins
- Customer & Vendor RMAs
- Landed Cost
- Fixed Assets
- Bill Projects, Campaigns, and Classes
- Credit Memos & Refunds
Financial Reporting (Partial list)
- Cash-flow Statement
- Profit & Loss Statement
- Balance Sheet
- Trial Balance
- General Ledger (G/L).
- Custom report builder includes access to financial objects.
- All reports support full drill-down.